Solutions
An AI receptionist for missed calls so the caller does not ring the next business.
Your phone rings during a job, after hours, or while the line is busy. The receptionist picks up, asks the questions you choose, offers a real slot from your calendar and sends your team a summary. Anything it should not handle goes to a person.
Problem
A missed call is a customer deciding.
A caller who reaches voicemail often rings the next business on the list instead of leaving a message. It happens when the team is on a job, when two lines ring at once, and every evening after closing.
A call back the next morning is too late for many of them. A person on the phone every hour of the day is more than most small teams can staff.
An AI receptionist covers that gap. It is not the whole company on the phone. It answers, asks your questions, offers a slot and hands everything else to a person.
- Calls missed during jobs, rushes and lunch breaks
- After-hours calls that end in voicemails nobody returns
- Staff repeating the same questions on every call
- Call notes that never reach the CRM
Who
Who this is for.
Businesses where the phone still brings in the work.
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01
Clinics and practices
Patients calling to book or ask a question while the front desk is with someone else.
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02
Trades and home services
Calls that come in while the team is on a job and cannot pick up.
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03
Agencies and studios
Estate, travel and service businesses where every enquiry call is a possible sale.
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04
Teams with a calendar and a CRM
The receptionist needs to see free slots and log each call. That wiring is part of the build.
Examples
What this looks like in practice.
Start with one kind of call. Add more once it is trusted.
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After-hours answering
Evenings and weekends get a real answer and a booked slot instead of voicemail.
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Overflow when lines are busy
When two lines ring at once, the second caller still gets through to someone who can help.
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Answers from your own information
Opening hours, services, areas covered. It answers only from what you give it, and says when it does not know.
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A summary to your team
Every call is written up, saved to your CRM, and the right person is alerted on WhatsApp or email.
Process
How the work runs.
One number first. More once it is trusted.
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01
Pick the calls
Which calls it takes, at which hours, and which ones always go straight to a person.
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02
Write the path
The questions to ask, the topics it must not handle, and the exact moment it transfers.
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03
Connect calendar and CRM
Real slots and a logged outcome for every call. Tested with real accents, silence and interruptions.
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04
Go live on one number
We listen to the calls, tighten the path and keep the transfer. Optional monitoring after launch.
Integrations
Wired to what you already run.
We plug in. The workflow does not wait on a new stack.
- Your existing number (call forwarding)
- Business phone / SIP
- Google Calendar
- Calendly
- HubSpot
- CRM notes
- WhatsApp or email summaries
Outcomes
What changes when it ships.
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01
Callers leave with a slot
Availability is real, so the caller books before they hang up.
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02
Evenings and weekends covered
After-hours and busy-line calls get a consistent answer instead of voicemail.
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03
Your team gets the summary
No more repeating the same questions. The notes are waiting in the CRM.
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04
A person is one transfer away
Anyone who wants a person gets one. That path is designed in, never hidden.
Studio
Other ways we can help.
Enquire
Tell us where the friction is.
Write where the work is stuck. We read it and reply. No build commitment.